Board Background Sheets 8-12-19
Jacoby Creek School District
School Board Agenda Background Information
August 12, 2019
Agenda Item 1.
CALL TO ORDER/AGENDA
Subject:
1.2 Pledge of Allegiance
1.2 Agenda: Items to be removed from the agenda or changes to the agenda will be made at this time.
Action Requested:
1.2 None.
1.2 Approval.
Previous Staff/Board Action, Background Information and/or Statement of Need:
A trustee, administrator or a member of the public may request that an item be removed from the agenda or the order of the agenda be changed at the pleasure of the Board.
Agenda items may be added to the agenda if an “emergency situation” exists or “immediate action” is needed.
Fiscal Implications:
None.
Contact Person/s: Shari Lovett, Melanie Nannizzi, Timothy Parisi
Agenda Item 2.
BUSINESS AND FINANCE
Subject:
2.1 Financial Report
Action Requested:
None.
Previous Staff/Board Action, Background Information and/or Statement of Need:
Each month a Financial Report is given in order to keep the Board apprised of the District’s fiscal condition.
The Financial Report will be distributed at the Board meeting.
Fiscal Implications:
As reported.
Contact Person/s: Melanie Nannizzi, Timothy Parisi, Carly Wallace
Agenda Item 2.
BUSINESS AND FINANCE
Subject:
2.2 Transportation Service Agreement with NOHUM for 2019-20 School Year
https://drive.google.com/open?id=0BzpPJyEkmUVEQ0dMS09tUk45LXFKTHlJbEtpeG4xZ3ladW40
Action Requested:
Approval.
Previous Staff/Board Action, Background Information and/or Statement of Need:
The District contracts with Northern Humboldt Union High School District for transportation services.
Fiscal Implications:
Regular Home-to-School Transportation: $51,463.51. This is a cost increase of $8,186.82 from 2018-2019 contract
Field Trips: $ 3.00 per mile and $40.67 per hour for driver, Special Education Transportation Services: $1.97 per mile, Maintenance Service: $80 per hour, Fuel costs: bulk rate plus $.35 per gallon handling fee.
2018-2019 Contract Information:
Regular Home-to-School Transportation: $43,276.69 This is a cost increase of $5,187 from 2017-18 contract.
Field Trips: $ 3.00 per mile and $39.40 per hour for driver, Special Education Transportation Services: $1.93 per mile, Maintenance Service: $80 per hour, Fuel costs: bulk rate plus $.25 per gallon handling fee.
Contact Person/s: Melanie Nannizzi
Agenda Item 2.
BUSINESS AND FINANCE
Subject:
2.3 Cafeteria Fund Year End Report
Action Requested:
Nonel.
Previous Staff/Board Action, Background Information and/or Statement of Need:
The District contracts with Arcata School District for our school breakfast, lunch, and snacks. The cafeteria fund runs at a deficit every year. In the 2018-2019 the Board approved the addition of the breakfast and snack programs. The following reports show how the programs have impacted the cafeteria fund.
2017-2018
https://drive.google.com/file/d/0BzpPJyEkmUVEdzBrV0lJODZFNHdiVHB4eTJDeHhzNnRHZjNn/view?usp=sharing
2018-2019-
https://drive.google.com/file/d/0BzpPJyEkmUVEdWV1WUd1ZnRZVG1sN2wzaGFJdDdFWXNMWEhZ/view?usp=sharing
Fiscal Implications:
2017-2018--General Fund Impact: $35,135.31
2018-2019--General Fund Impact: $39,929.41
Contact Person/s: Melanie Nannizzi
Agenda Item 3.
CONSENT AGENDA
A trustee can have an item removed from the Consent Agenda and given individual consideration for action as a regular agenda item. An administrator or a member of the public may request that an item be removed from the Consent Agenda and given individual consideration for action as a regular agenda item at the pleasure of the Board.
Subject:
3.1 Approval of Warrants & Payroll
Action Requested:
Approval.
Previous Staff/Board Action, Background Information and/or Statement of Need:
This is a monthly process. The warrants and payroll totals are inspected and clarification is given if needed. The Warrant and Payroll Reports are attached.
Fiscal Implications:
Warrants:
June: $156,190.40
https://drive.google.com/open?id=0BzpPJyEkmUVEb1VvWE1UZ0dOQ2hCODU5MWZLcnlvbTl1UkJn
July: $156,190.40
https://drive.google.com/open?id=0BzpPJyEkmUVEU0VSM2pZNmZwVkotYXBxVnZNeVpzQTlNSU00
Payroll:
Certificated:
May Supp: $3,750.00
https://drive.google.com/open?id=0BzpPJyEkmUVEdHhrckp0SloxY05meGkyWFp3MmNOTzZ5TEFV
June: $163,853.45
https://drive.google.com/open?id=0BzpPJyEkmUVEUENtOS1aZUR3YWJVQk9sZkdNN2RmSEZOVlIw
June Supp: $1,207.50
https://drive.google.com/open?id=0BzpPJyEkmUVEdjFrTF9uY09ha1FBWnlPb3hDUm9GSzlTVUh
July: $12,666.66
https://drive.google.com/open?id=0BzpPJyEkmUVEcXh0cmFXdWFUQjRWcnpmdDFOTEc0ZXZVWGVB
Certificated Total: $181,477.61
Classified: The links are above-Certificated and Classified reports are combined.
May Supp: $8,639.35
June: $66,845.87
June Supp: $9,677.42
July :$27,767.34
Classified Total: $112,929.98
District Total: $294,407.59
Contact Person/s: Melanie Nannizzi, Timothy Parisi
Agenda Item 3.
CONSENT AGENDA
A trustee can have an item removed from the Consent Agenda and given individual consideration for action as a regular agenda item. An administrator or a member of the public may request that an item be removed from the Consent Agenda and given individual consideration for action as a regular agenda item at the pleasure of the Board.
Subject:
3.2 Approval of Minutes
Regular Meeting of June 10, 2019
https://drive.google.com/file/d/0BzpPJyEkmUVEdjNvVWJic1FQRzJqTjNmQVROb3VqdnByT2Zr/view?usp=sharing
Regular Meeting of June 14, 2019
https://drive.google.com/open?id=0BzpPJyEkmUVESnE4YjFhX05RcDV3NERfMVotWEstTkY1MkRZ
Action Requested:
Approval.
Previous Staff/Board Action, Background Information and/or Statement of Need:
The minutes prior meetings are inspected, corrected if needed, and approved. This is a routine monthly process for the Board. The minutes are attached.
Fiscal Implications:
None.
Contact Person/s: Melanie Nannizzi, Timothy Parisi, Karen Roberts
Agenda Item 3.
CONSENT AGENDA
A trustee can have an item removed from the Consent Agenda and given individual consideration for action as a regular agenda item. An administrator or a member of the public may request that an item be removed from the Consent Agenda and given individual consideration for action as a regular agenda item at the pleasure of the Board.
Subject:
3.3 Resignations and Hires
Action Requested:
Approval.
Previous Staff/Board Action, Background Information and/or Statement of Need:
Resignations:
Sydney Bradbury: Activity Center
Caroline Brock: Activity Center
Kate McKinnon: Special Circumstances Instructional Assistant
Whitney Horn: Yard Duty
Hires:
Rachael Grossman: Yard Duty/Activity Center
Rachel Kee: Activity Center
Clarissa Duron: Yard Duty
Lilly Alard: Yard Duty/Activity Center
Jett Stebbins: Instructional Assistant
Becka Fortner: Yard Duty/Activity Center
Michelle Irvine: Yard Duty/Activity Center
Fiscal Implications:
None.
Contact Person/s: Melanie Nannizzi, Timothy Parisi
Agenda Item 4.
PUBLIC COMMENTS ON ITEMS NOT ON THE AGENDA
Subject:
4.1 Comments by the Public
Action Requested:
None.
Previous Staff/Board Action, Background Information and/or Statement of Need:
Board members or staff may choose to respond briefly to Public Comments.
Fiscal Implications:
None.
Contact Person/s: Shari Lovett, Melanie Nannizzi
Agenda Item 5.
COMMUNITY RELATIONS/CORRESPONDENCE
Subject:
No items.
Action Requested:
None.
Previous Staff/Board Action, Background Information and/or Statement of Need:
None.
Fiscal Implications:
None.
Contact Person/s: Melanie Nannizzi
Agenda Item 6.
RECOGNITIONS/ANNOUNCEMENTS/REPORTS
Subject:
6.1 Board Members
6.2 Jacoby Creek Teachers Association
6.3 California School Employees Association
6.4 Assistant Superintendent
6.5 Superintendent/Principal
Action Requested:
None.
Previous Staff/Board Action, Background Information and/or Statement of Need:
6.1 Board members may choose to make an announcement.
6.2 and 6.3 JCTA and CSEA may choose to address the Board.
6.4 Each month the Assistant Superintendent may give a report or make announcements. .
6.5 Each month the Superintendent/Principal may give a report on the state of the District.
Fiscal Implications:
None.
Contact Person/s: Melanie Nannizzi, Timothy Parisi
Agenda Item 7.
ADMINISTRATION
Subject:
7.1 Student Enrollment and Attendance Report
https://drive.google.com/open?id=1i4siGQhE7leU27P7VzUyUVpRK3m5Gvm6A8Xk3rp_1fw
Action Requested:
None.
Previous Staff/Board Action, Background Information and/or Statement of Need:
Each month the Board receives this report to keep the Board apprised of enrollment and attendance patterns. As our revenue is generated by our enrollment and actual daily attendance, there are fiscal implications based on student numbers each day.
Fiscal Implications:
To be determined.
Contact Person/s: Melanie Nannizzi, Melynda Blaine
Agenda Item 7.
ADMINISTRATION
Subject:
7.2 4000 Series Board Policies and Administrative Regulations, First Reading
Table of Contents Showing Status of Each 4000 Policy
https://docs.google.com/document/d/1lZYAdHMaXJN6oBzmQuwpmq40e4TwoaSOZ_knA1zJ15Q/edit?usp=sharing
Action Requested:
None.
Previous Staff/Board Action, Background Information and/or Statement of Need:
The following 4000 series policies need to be updated in order to reflect current California laws and school practices. The Board will have a first reading of the policies in August and a second reading in September.
https://drive.google.com/open?id=1b3C5UR4CNul5NFSlZQSBofmCONDJSh67
The following link explains why California School Board Association (CSBA) recommends deleting some of our current 4000 series policies.
https://drive.google.com/open?id=1bUqx7nZO6j16ND3UgszHhAFmCgQsxqn8ooyYF1xL250
Fiscal Implications:
None.
Contact Person/s: Melanie Nannizzi, Timothy Parisi
Agenda Item 7.
ADMINISTRATION
Subject:
7.3 5000 Series Board Policies and Administrative Regulations, First Reading
Table of Contents Showing Status of Each 5000 Policy
Action Requested:
None.
Previous Staff/Board Action, Background Information and/or Statement of Need:
The following 5000 series policies need to be updated in order to reflect current California laws and school practices. The Board will have a first reading of the policies in August and a second reading in September.
The following link explains why California School Board Association (CSBA) recommends deleting some of our current 5000 series policies.
Fiscal Implications:
None.
Contact Person/s: Melanie Nannizzi, Timothy Parisi
Agenda Item 7.
ADMINISTRATION
Subject:
7.3 6000 Series Board Policies and Administrative Regulations, First Reading
Table of Contents Showing Status of Each 6000 Policy
https://drive.google.com/open?id=1NIWmQlq_eFVGqkoAMd2vdbhegEUm47xb5rD82ivosCw
Action Requested:
None.
Previous Staff/Board Action, Background Information and/or Statement of Need:
The following 6000 series policies need to be updated in order to reflect current California laws and school practices. The Board will have a first reading of the policies in August and a second reading in September.
https://drive.google.com/open?id=13woMe1cSLqbf-56ypMv84a98iKxTA5rc
The following link explains why California School Board Association (CSBA) recommends deleting some of our current 6000 series policies.
https://docs.google.com/document/d/1vnb4Nk9pyQPgfH3OM1iY3w82vZgkr1xOObYcGFn9XiI/edit?usp=sharing
Fiscal Implications:
None.
Contact Person/s: Melanie Nannizzi, Timothy Parisi
Agenda Item 7.
ADMINISTRATION
Subject:
7.5 State and Local Bonds Report
Action Requested:
None.
Previous Staff/Board Action, Background Information and/or Statement of Need
1.The information shared at past Board meetings regarding the state and local bonds has been archived at this link:
https://drive.google.com/open?id=1sm0gEGUpdSxL7SphR4oTaGcD-EcMpuPKZNSkORW8yIU
- New information regarding the state and local bonds since the June 14, 2019, Board Meeting may be viewed at this link:
https://drive.google.com/open?id=1kQ8FW7TAnsriafPauf3mg6qFC9kmnmBbDqhjcGNSwyo
Contact Person/s: Timothy Parisi, Melanie Nannizzi
Agenda Item 7.
ADMINISTRATION
Subject:
7.6 Construction Contracts Ratification
Action Requested:
Ratification.
Previous Staff/Board Action, Background Information and/or Statement of Need
Since the last meeting of the Board on June 14th, the Assistant Superintendent has entered in construction related contracts on behalf of the District. These contracts are listed below with links that lead to the contract docs. We ask that the Board ratify these contracts.
Tribal Monitoring of Construction Excavations:
In compliance with our California Environmental Quality Act Mitigated Negative Declaration Mitigation/Monitoring Reporting Program, we are required to have Tribal monitors for any excavations. The link below leads to this contract:
https://drive.google.com/open?id=1GhJrDFQ4k1inFX7MTUtyg_MZ4aKX-Jk0
Painting:
At the June 14th meeting of the Board, a contract for painting the school was awarded to Anchor Singh Painting. The link below leads to this contract:
https://drive.google.com/open?id=17aCqtyAZ3nrl4l40tvNN7SFCa2pUZsY_
Asbestos Testing:
In order to complete the electrical work required by an unexpected discover of electrical conduit under the sidewalk adjacent to the school office, asbestos testing was required. The testing did not find any asbestos in relationship to the electrical work. The link below leads to this contract:
https://drive.google.com/open?id=14iSZlvNxJfd7xaODkvwsUjleTi4lFJkC
Fencing:
The Fencing for our project is not included in our Lease Leaseback contract with Dinsmore Corporation. The link below leads to this contract:
https://drive.google.com/open?id=14tuPlaYNuzaGsD3aK03-lVwIk1jskDo-
Pavement Marking:
The Pavement Marking for our project is not included in our Lease Leaseback contract with Dinsmore Corporation. The link below leads to this contract:
https://drive.google.com/open?id=1vyimh2FsB3n3mmww-b9cP3jtQRkx3JRb
Fiscal Implications:
Bond Fund 21 funded.
Contact Person/s: Timothy Parisi, Melanie Nannizzi
Agenda Item 8.
CURRICULUM AND INSTRUCTION
Subject:
No Items
Action Requested:
None.
Previous Staff/Board Action, Background Information and/or Statement of Need:
None.
Fiscal Implications:
None.
Contact Person/s: Melanie Nannizzi
Agenda Item 9.
FACILITIES
Subject:
9.1 Construction Report
Action Requested:
None.
Previous Staff/Board Action, Background Information and/or Statement of Need:
Construction began on Monday, June 17th. During demolition of the sidewalk in front of the office, an electrical conduit that was not visible on any plans of the school was damaged, knocking electrical service to the office. This resulted in a $60,278 Construction Change Directive aka as a Change Order. After one week, electrical service was restored to the office partially and temporarily using extension cords. Full electrical service has not been restored to the office as of this writing. Our office staff has worked the entire summer under challenging conditions and is to be highly commended for their extraordinary service. Electrical service is scheduled to be restored prior to the first day of school.
The new electrical transformer may not arrive prior to the first day of school. If this is the case, installation of the transformer will have to be scheduled while school is not in session since it involves turning off power to the entire school for at least one day.
The new basketball court may not be able to be stripped until the first weekend after school starts.
The front parking lot is scheduled to be available in the early morning hours on the first day of school.
Painting the school, the ramp to the west of the staff room, the remaining front parking lot work and the remaining rear pavement work is proceeding on schedule to be completed by August 21st.
We have purchased new picnic tables and umbrellas for our students to use during lunch.
Fiscal Implications:
Bond Fund 21 funded.
Contact Person: Timothy Parisi, Melanie Nannizzi
Agenda Item 10.
FUTURE AGENDA PLANNING
Subject:
10.1 Items for consideration for future agendas
Action Requested:
None.
Previous Staff/Board Action, Background Information and/or Statement of Need:
The Board may consider items for future Board meeting agendas. Board members or the public may suggest agenda items. The Board President and the Superintendent determine if an item is placed on the agenda based upon if it related to school district business and within the jurisdiction of the Board.
Fiscal Implications:
None.
Contact Person/s: Shari Lovett, Melanie Nannizzi, Timothy Parisi
Agenda Item 11.
FUTURE BOARD MEETINGS
Subject:
11.1 Monday, September 9, 2019; Monday, October 14, 2019; Monday, November 4, 2019
Action Requested:
None.
Previous Staff/Board Action, Background Information and/or Statement of Need:
At its annual organizational meeting in December, the Board scheduled its meetings for the 2018 calendar year. The Board may adjust this meeting schedule as needed.
Fiscal Implications:
None.
Contact Person/s: Shari Lovett, Melanie Nannizzi, Timothy Parisi
Agenda Item 12.
OPEN SESSION BEFORE CLOSED SESSION
Subject:
12.1 The President will verbally review items to be discussed during Closed Session as listed below.
12.2 Closed Session Open Hearing
12.3 Adjourn to Closed Session
12.3.1 Conference with Labor Negotiator
Agency designated representative: Melanie Nannizzi
Employee organizations: JCTA
Action Requested:
None.
Previous Staff/Board Action, Background Information and/or Statement of Need:
The Board consider the appointment and contract of the Assistant Superintendent position.
Fiscal Implications:
To be determined.
Contact Person/s: Melanie Nannizzi, Shari Lovett
Agenda Item 13.
RECONVENE IN OPEN SESSION
Subject:
13.1 Report of action taken during Closed Session
Action Requested:
None.
Previous Staff/Board Action:
None.
Background Information and/or Statement of Need:
The Board will report any action taken during closed session.
Fiscal Implications:
To be determined.
Contact Person/s: Melanie Nannizzi, Shari Lovett