Board Meeting Background Info » Board Packet 2018-8-13

Board Packet 2018-8-13

Link for formatted Board Meeting Background Sheets

Agenda Item 1.

CALL TO ORDER/AGENDA

 

Subject:

1.1 Swear in Provisional Appointees to the Board

 

Action Requested:

Approval.

 

Previous Staff/Board Action, Background Information and/or Statement of Need:

At a special Board Meeting held on July 17, 2018 the Board appointed Danielle Witten-Lehman and Vickie Thornburg to serve the remainder of Trustee Brenna Goodman and Trustee Kris Sundeen’s term.  

Trustee Witten-Lehman and Trustee Thornburg will take the Oath of Office in order to have the authority to serve as Board Members.  

 

Fiscal Implications:

None.

 

Contact Person/s: Shari Lovett, Melanie Nannizzi, Timothy Parisi

 

Agenda Item 1.

CALL TO ORDER/AGENDA

 

Subject:

1.2 Election of the Clerk of the Board

 

Action Requested:

None.

 

Previous Staff/Board Action, Background Information and/or Statement of Need:

The Board Clerk, Kris Sundeen resigned his position in July.  The Board will elect a Trustee to serve as Clerk for the remainder of the calendar year.   

 

Fiscal Implications:

None.

 

Contact Person/s: Shari Lovett, Melanie Nannizzi, Timothy Parisi

Agenda Item 1.

CALL TO ORDER/AGENDA

 

Subject:

1.2 Pledge of Allegiance

1.3 Agenda: Items to be removed from the agenda or changes to the agenda will be made at this time.

 

Action Requested:

1.2 None.

1.3 Approval.

 

Previous Staff/Board Action, Background Information and/or Statement of Need:

A trustee, administrator or a member of the public may request that an item be removed from the agenda or the order of the agenda be changed at the pleasure of the Board.

Agenda items may be added to the agenda if an “emergency situation” exists or “immediate action” is needed.

 

Fiscal Implications:

None.

 

Contact Person/s: Shari Lovett, Melanie Nannizzi, Timothy Parisi

 

Agenda Item 2.

BUSINESS AND FINANCE

 

Subject:

2.1 Financial Report

 

Action Requested:

None.

 

Previous Staff/Board Action, Background Information and/or Statement of Need:

Each month a Financial Report is given in order to keep the Board apprised of the District’s fiscal condition.

The Financial Report will be distributed at the Board meeting.

 

Fiscal Implications:

As reported.

 

Contact Person/s: Cindy Vickers, Melanie Nannizzi, Timothy Parisi

Agenda Item 2.

BUSINESS AND FINANCE

 

Subject:

2.2 Transportation Service Agreement with NOHUM for 2018-19 School Year

https://docs.google.com/document/d/1iI_AYtwRVaozC9KQ8TJd6covo3xuWBM383XRLgxq46A/edit?usp=sharing

 

Action Requested:

Approval.

 

Previous Staff/Board Action, Background Information and/or Statement of Need:

The District contracts with Northern Humboldt Union High School District for transportation services.  

 

Fiscal Implications:

Regular Home-to-School Transportation: $43,276.69  This is a cost increase of $5,187 from 2017-18 contract.

Field Trips: $ 3.00 per mile and $39.40 per hour for driver, Special Education Transportation Services: $1.93 per mile, Maintenance Service: $80 per hour, Fuel costs: bulk rate plus $.25 per gallon handling fee.

 

Contact Person/s: Melanie Nannizzi, Timothy Parisi

Agenda Item 2.

BUSINESS AND FINANCE

 

Subject:

2.3 MOU with Rachel Ray to provide Speech and Language Pathology service

https://drive.google.com/file/d/0BzpPJyEkmUVEVXhZVk40bkp3QXozR3Y1ZDhsRGFvUmZnRmdB/view?usp=sharing

 

Action Requested:

Approval.

 

Previous Staff/Board Action, Background Information and/or Statement of Need:

The District would like to enter into an Memorandum of Understanding with Rachael Ray, SLP to provide Speech and Language services two days per week during the 2018-2019 school year.  

 

Fiscal Implications:

$75.00 per hour for Speech and Language Therapy Service

 

Contact Person/s: Melanie Nannizzi, Timothy Parisi

 

Agenda Item 2.

BUSINESS AND FINANCE

 

Subject:

2.4 MTSS Coalition Participation

https://docs.google.com/document/d/1Om0yBNLxbLNtpOToueYvuxgoEAaGurQO28_p3Rr-Mgg/edit?usp=sharing

 

Action Requested:

Approval.

 

Previous Staff/Board Action, Background Information and/or Statement of Need:

The District has been a member of the PBIS Coalition with the Humboldt County Office of Education for the last two years. The Coalition is now focused on Multi-Tiered System of Supports (MTSS) with Positive Behavior Intervention and Supports being one component of the work.  

 

The MTSS Coalition supports the work that is being done with the Step Up Multi-Tiered Systems of Supports (SUMS) Grant the district received in 2017.   

 

Fiscal Implications:

$500

 

Contact Person/s: Melanie Nannizzi, Timothy Parisi

Agenda Item 2.

BUSINESS AND FINANCE

 

Subject:

2.5 Agreement for Service with ReadySub

https://drive.google.com/file/d/0BzpPJyEkmUVEZ3E0bDVmbDl1cUN3VnBMZkEzblJ0MFZBT1JJ/view?usp=sharing

 

Action Requested:

Approval.

 

Previous Staff/Board Action, Background Information and/or Statement of Need:

In order to be more time efficient the District would like to contract with ReadySub in order to procure substitute teacher using a web based program.  

 

Fiscal Implications:

$990 for the 2018-2019 School Year

 

Contact Person/s: Melanie Nannizzi, Keith Mack, Karen Roberts

Agenda Item 2.

BUSINESS AND FINANCE

 

Subject:

2.6 CSBA and GAMUT Membership

https://drive.google.com/file/d/0BzpPJyEkmUVEQ1pQcFFzU0dabHRVb2lzX1ZzSXNyd3h0bktN/view?usp=sharing

 

Action Requested:

Approval.

 

Previous Staff/Board Action, Background Information and/or Statement of Need:

Gamut Online provides the District with sample board policies necessary to keep the District’s policies compliant with the Education Code.  In order to subscribe to Gamut Online, districts must be members of the California School Boards Association (CSBA). The attached invoice includes CSBA membership and Gamut Online.  

 

Fiscal Implications:

$3,796 for the 2018-2019 School Year

 

Contact Person/s: Melanie Nannizzi, Timothy Parisi

 

Agenda Item 2.

BUSINESS AND FINANCE

 

Subject:

2.7 Increase Substitute Daily Rate of Pay

 

Action Requested:

Approval.

 

Previous Staff/Board Action, Background Information and/or Statement of Need:

It continues to be difficult to get the most qualified substitute teachers.  Currently the District pays substitute teachers $110 for a full day and $55 for a half day. The District would like to increase the daily rate of pay in order to potentially attract more substitute teachers to work at the District.  Below is a list of the amounts that other local districts pay substitute teachers.

Freshwater:   $125

No. Humboldt $115

Eureka $115

Pacific Union $100

South Bay $120

The Superintendent/Principal would like recommend that the District increase the pay rate to $125 for full day substitute teachers and $62.50 for a half day.  

 

Fiscal Implications:

Estimated $5,000 to $6,000 increase in annual cost for substitute teachers.  

 

Contact Person/s: Melanie Nannizzi, Karen Roberts

Agenda Item 3.

CONSENT AGENDA

A trustee can have an item removed from the Consent Agenda and given individual consideration for action as a regular agenda item. An administrator or a member of the public may request that an item be removed from the Consent Agenda and given individual consideration for action as a regular agenda item at the pleasure of the Board.

 

Subject:

3.1 Approval of Warrants & Payroll

 

Action Requested:

Approval.

 

Previous Staff/Board Action, Background Information and/or Statement of Need:

This is a monthly process. The warrants and payroll totals are inspected and clarification is given if needed. The Warrant and Payroll Reports are attached.

 

Fiscal Implications:

Warrants:

June: $89,001.89

https://drive.google.com/open?id=0BzpPJyEkmUVEdzVIVEp4dWFBdnJwUmtWVEdmWTdlcWRlMHF3

 

July: $26,591.18

https://drive.google.com/open?id=0BzpPJyEkmUVEZUVseXRoWXVTTm80Z1ZaUVFvMklTZEtDcnlV

 

Payroll:

 

Certificated:

May Supp: $3,623.78

https://drive.google.com/file/d/0BzpPJyEkmUVEd2xELWxsSmpSNHpkcU01aExqdHpKQVd0MjdJ/view?usp=sharing

  June: $157,272.12

https://drive.google.com/open?id=0BzpPJyEkmUVESmhHZTlKaE5PQzRaYnMwOGdvUjN5cXpWMnZR

     June Supp: $990.00

  https://drive.google.com/open?id=0BzpPJyEkmUVEVGZBTXZNV0J2OVZCcTZYbmtQOU52VldyRXNj

  July: $12,916.66

https://drive.google.com/open?id=0BzpPJyEkmUVEbkFDUWFRUjVvLUdRMVpRTzl1Mm9jMDFRM2c0

  Certificated Total: $174,802.48

 

Classified: The links are above-Certificated and Classified reports are combined.  

May Supp: $6,581.17

June: $57,980.50

June Supp: $2,462.06

July :$26,315.01

     Classified Total: $93,338.74

 

    District Total: $268,141.22

 

Contact Person/s: Melanie Nannizzi, Timothy Parisi

Agenda Item 3.

CONSENT AGENDA

A trustee can have an item removed from the Consent Agenda and given individual consideration for action as a regular agenda item. An administrator or a member of the public may request that an item be removed from the Consent Agenda and given individual consideration for action as a regular agenda item at the pleasure of the Board.

 

Subject:

3.2 Approval of Minutes

 

Regular Minutes of May 14, 2018, Corrected

https://docs.google.com/document/d/19ZUQwRIJ2fvpoWjxfRwEnKrk9qi6D7Mp-s0nQW0BalM/edit?usp=sharing

 

Regular Meeting of June 14, 2018

https://docs.google.com/document/d/1Weq5FRAhDFsPKvrqgqvWBuj9Ck5eYCBOHBPkdZWCbPM/edit?usp=sharing

 

Regular Meeting of June 15, 2018

https://docs.google.com/document/d/1L4DjHbEUHY-FXGvE4nWR-QS_7ny0_jBsoJ_K_GDav7k/edit?usp=sharing

 

Special Meeting of July 17, 2018

https://docs.google.com/document/d/1opfz_FFvAOuW6OnTPv-h5I2xzgFW-llMAe_hP6StMbI/edit?usp=sharing

 

      

Action Requested:

Approval.

 

Previous Staff/Board Action, Background Information and/or Statement of Need:

The minutes prior meetings are inspected, corrected if needed, and approved. This is a routine monthly process for the Board. The minutes are attached.

 

Fiscal Implications:

None.

 

Contact Person/s: Melanie Nannizzi, Timothy Parisi, Karen Roberts

Agenda Item 3.

CONSENT AGENDA

A trustee can have an item removed from the Consent Agenda and given individual consideration for action as a regular agenda item. An administrator or a member of the public may request that an item be removed from the Consent Agenda and given individual consideration for action as a regular agenda item at the pleasure of the Board.

 

Subject:

3.3 Resignations and Hires

 

Action Requested:

Approval.

 

Previous Staff/Board Action, Background Information and/or Statement of Need:

Resignations:

Emily Chapman:  Special Circumstances Instructional Assistant

https://drive.google.com/open?id=0BzpPJyEkmUVEUXNSWEJxVEZ5TmxvTkRlMmgwTXBOWFZfQzMw

 

Theodore Rhoades:  Custodian

https://drive.google.com/file/d/0BzpPJyEkmUVEYXhPZXV6UXI2ZGxRQy1wYXJOMEplci1NcUM0/view?usp=sharing

 

Hires:

Lauren Sanzaro: Long-Term Substitute Teacher Grade 5

Joshua Buck: Instructional Aide

Erin Cavanaugh:  Yard Duty

Stewart Millar: Yard Duty

Madison Rohmer:  Custodian

 

Fiscal Implications:

None.

 

Contact Person/s: Melanie Nannizzi, Timothy Parisi

Agenda Item 4.

PUBLIC COMMENTS ON ITEMS NOT ON THE AGENDA

 

Subject:

4.1 Comments by the Public

 

Action Requested:

None.

 

Previous Staff/Board Action, Background Information and/or Statement of Need:

Board members or staff may choose to respond briefly to Public Comments.

 

Fiscal Implications:

None.

 

Contact Person/s: Shari Lovett, Melanie Nannizzi

 

Agenda Item 5.

COMMUNITY RELATIONS/CORRESPONDENCE

 

Subject:

No items.

 

Action Requested:

None.

 

Previous Staff/Board Action, Background Information and/or Statement of Need:

None.

 

Fiscal Implications:

None.

 

Contact Person/s: Melanie Nannizzi

Agenda Item 6.

RECOGNITIONS/ANNOUNCEMENTS/REPORTS

 

Subject:

6.1 Board Members

6.2 Jacoby Creek Teachers Association

6.3 California School Employees Association

6.4 Assistant Superintendent

6.5 Superintendent/Principal

 

Action Requested:

None.

 

Previous Staff/Board Action, Background Information and/or Statement of Need:

6.1 Board members may choose to make an announcement.

6.2 and 6.3 JCTA and CSEA may choose to address the Board.

6.4 Each month the Assistant Superintendent may give a report or make announcements.  .

6.5 Each month the Superintendent/Principal may give a report on the state of the District.

 

Fiscal Implications:

None.

 

Contact Person/s: Melanie Nannizzi, Timothy Parisi

 

Agenda Item 7.

ADMINISTRATION

 

Subject:

7.1 Student Enrollment and Attendance Report

https://docs.google.com/document/d/1PBcZcBmO8M0K5ydT5nzoZ2s71jsPDMaRVoAng8zyjl0/edit?usp=sharing

 

Action Requested:

None.

 

Previous Staff/Board Action, Background Information and/or Statement of Need:

Each month the Board receives this report to keep the Board apprised of enrollment and attendance patterns. As our revenue is generated by our enrollment and actual daily attendance, there are fiscal implications based on student numbers each day.

 

Fiscal Implications:

To be determined.

 

Contact Person/s: Melanie Nannizzi, Melynda Blaine

 

Agenda Item 7.

ADMINISTRATION

Subject:

7.2  Items for Surplus

 

Action Requested:

Approval.

Previous Staff/Board Action, Background Information and/or Statement of Need:

Staff has identified the following surplus items the district should dispose of.

 

Item Tag Status
Toshiba LCD Projector 3052 end of life, no longer used
Toshiba LCD Projector 3053 not working
Toshiba LCD Projector 3054 end of life, no longer used
Toshiba LCD Projector 3058 not working
Toshiba LCD Projector 3059 not working
Toshiba LCD Projector 3061 not working
Toshiba LCD Projector 3062 end of life, no longer used
Toshiba LCD Projector 3084 end of life, no longer used
Toshiba LCD Projector 3085 end of life, no longer used

 

Fiscal Implications:

None.

Contact Person/s: Melanie Nannizzi, Keith Mack

Agenda Item 7.

ADMINISTRATION

Subject:

7.3  Board Policies (BP) Second Reading BP 5131.2 Bullying

 

Action Requested:

Approval.

Previous Staff/Board Action, Background Information and/or Statement of Need:

Board Policy 5131.2 Bullying is included in Jacoby Creek School Handbook for Parents and Students.  The policy was last updated in 2013 and revisions are required.

Proposed Policy:

https://docs.google.com/document/d/1kdGPc0tENPltOVg4m70V33cEkp74WjSK-YXUrEo4IAY/edit?usp=sharing

 

Fiscal Implications:

None.

Contact Person/s: Melanie Nannizzi, Timothy Parisi

 

Agenda Item 7.

ADMINISTRATION

 

Subject:

7.4 0000 Series Board Policies and Administrative Regulations, First Reading

Proposed Policies:

BP 0000

https://docs.google.com/document/d/1WnGV5bydTJ2R1LXL25R6abEd0goDzGaUZHi3eInzqao/edit?usp=sharing

BP 0100

https://docs.google.com/document/d/10ObjcIt5s5g02C4QA4S_czJsccYu60278AQzs8dwcME/edit?usp=sharing

BP 0200

https://docs.google.com/document/d/1Tvl_dgwGR0qof3rwU9f7Uc3EcLTNkDi-oIwngiRZwqg/edit?usp=sharing

BP 0400

https://docs.google.com/document/d/1PX-9O0OFvnU7Cj6nhwTYqy71A4EOD8YuC51y-VDPXRI/edit?usp=sharing

BP 0410

https://docs.google.com/document/d/189df15qxQfO3xHSJf2zf5F0pK-V7PF1o92x8NfKmXLc/edit?usp=sharing

BP 0420

https://docs.google.com/document/d/1Wbj_i2whElQeMLr-ac4D3ogkG5FVhwppnBJ7IdtbPHc/edit?usp=sharing

AR 0420

https://docs.google.com/document/d/1pbgjwvbYxIrWx_85kEto3rrrfFpVILzZVb_qj4FOek4/edit?usp=sharing

AR0430

https://docs.google.com/document/d/1S_1i4Q_x_n8V_-yI0VfA7ujfQHv78_QkaYd4bvINyVA/edit?usp=sharing

BP 0440

https://docs.google.com/document/d/1IGTsp3d0-_LyPrIUkcSEtOoRNp1DVE84yuyvIeXcBMA/edit?usp=sharing

AR 0440

https://docs.google.com/document/d/1ornTFMqb6qQEmn4E31XqSVCYF2B5SM7LfbaA60CYnmQ/edit?usp=sharing

BP 0460

https://docs.google.com/document/d/1X8gQPJ2mWWuQdweET3qNwNNxYTu8PNDDbjIeolQKtxo/edit?usp=sharing

AR 0460

https://drive.google.com/open?id=1ktFemSF6iBCDRGtKjWuzkcFYYFrgDbh16qzfpRoxOoI

BP 0500

https://docs.google.com/document/d/1vBB37fJ5bPOQ_BL4hJ2JifNiOuBWa80Kr0Nt0aglyR8/edit?usp=sharing

 

Action Requested:

None.

 

Previous Staff/Board Action, Background Information and/or Statement of Need:

The District’s current policies above in the 0000 Series are outdated and require revision to meet current legal standards and reflect current District practice.  

 

Fiscal Implications:

None.  

 

Contact Person/s:  Melanie Nannizzi, Timothy Parisi

Item 7.

ADMINISTRATION

 

Subject:

7.5 Grab and Go Breakfast and After-School Snack Program Rate Setting

 

Action Requested:

Approval.

 

Previous Staff/Board Action, Background Information and/or Statement of Need:

The Board has contracted with Arcata School DIstrict to provide Grab and Go Breakfast and After-School Snacks for the 2018-2019 School Year.

Contracts:

Snack:

https://drive.google.com/file/d/0BzpPJyEkmUVEazBiWXNMdnhaZ3UwOG9JR1pQRTNtMDF4Wklv/view?usp=sharing

Grab and Go Breakfast:

https://drive.google.com/file/d/0BzpPJyEkmUVEeDN6T2RIdWZpQmJtVjd2S181c2szcGdlaWVj/view?usp=sharing

 

The District would like to recommend the following rates to charge students for the Boards approval.  These rates were established using the same percentage increase above the contracted price used in establishing the cost of lunch.  Arcata School District charges the District $3.70 per lunch and the District charges students $4.25.

 

Grab and Go Breakfast

Full Price:$2.40 (Billed at $2.00)

Reduced Price:$0.30

 

After School Snack:

Full Price: $1.20  (Billed at $1.00)

Reduced Price: $0.15

 

Fiscal Implications:

Potential fiscal loss as cost of food and labor may be higher than reimbursable rate for meals and cost charged to students.

 

Contact Person/s: Melanie Nannizzi,Timothy Parisi

Agenda Item 7.

ADMINISTRATION

 

Subject:

7.6 Declaration of Need for Fully Qualified Educators

https://drive.google.com/file/d/0BzpPJyEkmUVEM0lqQ2hfdGc0UlgtRm1IVWZ2YzVDenRBeVlZ/view?usp=sharing

 

Action Requested:

Approval.

 

Previous Staff/Board Action, Background Information and/or Statement of Need:

The certificated remedial math instructor for the resource program resigned at the end of the 2016-2017 school year.  When it became vacant, the position was posted in-house per the JCTA contract. Abby Munro-Proulx wrote a letter of interest in the position.  Mrs. Munro-Proulx has a valid teaching credential and has work for the district for many years. She currently coordinates the After School Enrichment Program.

While Mrs. Munro-Proulx possess a valid teaching credential, she does not possess a Crosscultural, Language, and Academic Development (CLAD) permit.  The Declaration of Need for Fully Qualified Educators document will allow her to get an emergency CLAD permit for the 2018-2019 while she pursues the necessary steps to get the CLAD permit.

 

Fiscal Implications:

None.

 

Contact Person/s: Melanie Nannizzi, Timothy Parisi

Agenda Item 7.

ADMINISTRATION

 

Subject:

7.7 Measure K General Obligation Bond of 2016 Performance Audit

 

Action Requested:

Approval.

 

Previous Staff/Board Action, Background Information and/or Statement of Need

At the June 14, 2018 meeting of the Board they approved an audit service agreement with David L Moonie & Co. to perform a Performance Audit on the Measure K General Obligation Bond of 2016. Moonie & Co, LLP audited the 2017-18 management of the bond fund by the District.

There were two findings in the audit, one regarding the minimum number of members of the Citizens’ Bond Oversight Committee (CBOC) and another regarding the due date of the audit.

The CBOC is required to have 5 members from specific stakeholder groups in the District. The CBOC needs one additional member from a taxpayer’s organization to have a full component. The District is advertising for CBOC members on our website.

The District has recruited one additional community member, Brenna Goodman, to serve on the CBOC in an at-large capacity for a two-year term during 2018-19 and 2019-20. The District will be making a recommendation to the Board to appoint her upon receipt of her membership application.

The District will insure that the performance audit of the 2018-19 management of the bond fund by the District is completed before the March 31, 2019 due date.

The link below leads to the Performance Report.

https://drive.google.com/open?id=0BzpPJyEkmUVEM3l5ZTF3MnVQZzhJTFdZYjM3RTBadmswN3ZV

 

Fiscal Implications:

None.

Contact Person/s: Timothy Parisi, Melanie Nannizzi

Agenda Item 7.

ADMINISTRATION

Subject:

7.8 Citizens’ Bond Oversight Committee for Measure K Report

Action Requested:

Approval.

Previous Staff/Board Action, Background Information and/or Statement of Need:

The Citizens’ Bond Oversight Committee (CBOC) held a meeting on July 31, 2018. The meetings of the CBOC are held in accordance with the Brown Act.

At this meeting, in compliance with the applicable Education Codes, the CBOC has:

  1. performed a review of the expenditure of the bond proceeds generated by Measure K, approved by the voters of the District in November, 2016.
  2. prepared the attached Annual Report based on that review. The committee recommended that the report explain the purpose of each expenditure. The attached report follows the committee’s recommendation.

A link to that report is below.

https://drive.google.com/open?id=1PJSBdnHKb1Rcs7q30DEOhpkH9w6Cg_y7sgXEfpGVwIw

Fiscal Implications:

None.

Contact Person: Timothy Parisi, Chris Freeman, Chairmen, Citizens Board Oversight Committee for Measure K

Agenda Item 7.

ADMINISTRATION

Subject:

7.9 Citizens’ Bond Oversight Committee Bylaws

Action Requested:

Approval.

Previous Staff/Board Action, Background Information and/or Statement of Need:

The Citizens’ Bond Oversight Committee (CBOC) held a meeting on July 31, 2018. At its this meeting the CBOC approved a change to its bylaws as described in the next paragraph.

Section 5.3 of the current CBOC Bylaws requires committee members to complete and submit a Form 700 financial disclosure document yearly. The Assistant Superintendent recommended to the CBOC that this requirement be deleted from the bylaws  by deleting the yellow highlighted portion of Section 5.3 of the bylaws, which may be reviewed by following the link below.

https://drive.google.com/open?id=13WbIeg7RkMzjzkRsAomIgNisE-iE200RDMklAp-CY9Y

The complete bylaws of the CBOC may be referenced by following the link below.

https://drive.google.com/open?id=1YkKk8HJu7KiqRQHATez96V4a3PDc_DuAxxunTP-fn0o

Fiscal Implications:

None.

 

Contact Person: Timothy Parisi, Chris Freeman, Chairmen, Citizens Board Oversight Committee for Measure K

Agenda Item 7.

ADMINISTRATION

Subject:

7.10 Citizens’ Bond Oversight Committee Membership

Action Requested:

Approval.

Previous Staff/Board Action, Background Information and/or Statement of Need:

The Citizens’ Bond Oversight Committee (CBOC) held a meeting on July 31, 2018.

Members of the CBOC serve as volunteers for one or two year terms.

At the July 31, 2018 meeting of the CBOC, two members, Dayton Griffith and Aaron Hohl,  who completed their one-year terms volunteered for a second one-year term for 2018-19. The District asks that the Board approve their membership.

Fiscal Implications:

None.

Contact Person: Timothy Parisi, Chris Freeman, Chairmen, Citizens Board Oversight Committee for Measure K

 

Agenda Item 7.

ADMINISTRATION

 

Subject:

7.11 State and Local Bonds Report

 

Action Requested:

None.

 

Previous Staff/Board Action, Background Information and/or Statement of Need

1.The information shared at past Board meetings regarding the state and local bonds has been archived at this link:

https://drive.google.com/open?id=12E8GLZvQhS-snpHlN6RR4VORSD1HiPDh2_l_uatADc4

 

  1. The following is new information regarding the local and state bonds:

Inspector of Record (IOR) for Project One:

The District sent out a Request for Proposals (RFP) for an IOR. Two proposals were received. One of these was later withdrawn. The Assistant Superintendent has accepted the RFP and signed a contract with Fenton Construction Services, Inc. The District has worked extensively with Rich Fenton in the past and has always been satisfied with his performance.

Citizens’ Bond Oversight Committee for Measure K (CBOC)

The CBOC met on Tuesday, July 31st. Agenda items 7.8, 7.9 and 7.10 address items from that meeting.

California Environmental Quality Act (CEQA): Cultural Artifacts

An agreement was reached with the three local Native American tribes on how to conduct fieldwork. Fieldwork started on Sunday, August 5,  2018. It will conclude on Thursday, August 16, 2018. As of this writing arrowheads and related flake debris have been found. On August 16th, service dogs will be on site to check for human remains. After this fieldwork is completed, we hope to have an agreement with the tribes that they will not object to our CEQA Categorical Exemption.

The City of Arcata:

The legal questions concerning to what extent the City may require the installation of curbs and sidewalks and sewer line repairs through a Encroachment Permit was researched by the Assistant Superintendent. His conclusion is that the City does not have the authority to require these improvements. The issue of the authority to make these improvements is related to the items listed below. If any of these items is not resolved expediently, it would delay our projects for an undetermined amount of time. A delay could potentially and realistically eliminate the District from the opportunity of obtaining millions of dollars in future state bond funding for the children of our community.

  1. i) A Zoning Nullification Resolution (ZNR) was passed by the Board on July 27, 2018, which renders the project excluded from the zoning ordinances of the City. The City may object to the resolution in Superior Court.
  2. ii) CEQA: The City may object to a Categorical Exemption to the CEQA.

iii) The City issues a Coastal Development Permit (CDP). The City may refuse to issue a CDP when the District applies for a CDP Exclusion by filing for a Zoning Clearance Application (ZCA). The District will make a ZCA when the ZNR, CEQA and CDP issues are resolved.

Agenda Item 7.

ADMINISTRATION

 

Subject:

7.11 State and Local Bonds Report-continued

 

Action Requested:

None.

 

Previous Staff/Board Action, Background Information and/or Statement of Need-Continued

Prop 51 state bond funds:

The current account of Prop. 51 bond funds may be exhausted as soon as the end of October and perhaps may still be available by the end of December.

If the issues with the tribes and city are resolved we are hopeful that our Project Two plans should be approved by the Division of the State Architect (DSA) and the California Department of Education (CDE), and our funding application submitted to the Office of Public School Instruction in time to allow us to access these funds.

I am not as optimistic as I was at the beginning of this process, but am still hopeful.

If we are unable to access Prop 51 funds during this funding cycle, we will have all that we will need in place to access the next funding cycle upon passage of the next state school facilities bond initiative. When the next bond will pass is a guess, but many school facilities advocates are expressing cautious optimism for an initiative on the ballot in the 2020 election.

Bridge funding:

Bridge funding is an amount we would borrow to meet the budgets of our projects between the exhaustion of our local bond fund and the procurement of state bond funds.

During the 2017-18 school year, the Board gave consensus consent to pursuing bridge funding if needed.

I am researching the  amount of bridge funding we may need and the terms we can expect and will report this information to the Board.

 

Fiscal Implications:

Unknown.

Contact Person/s: Timothy Parisi, Melanie Nannizzi, John Moore

Agenda Item 7.

ADMINISTRATION

 

Subject:

7.12 Establish Board Members’ District Email Addresses

 

Action Requested:

None.

 

Previous Staff/Board Action, Background Information and/or Statement of Need

District email addresses have been created for all Trustees.  Members of the public who wish to contact Trustees and all District correspondence with Trustees shall use the following email accounts.

 

Shari Lovett, Board President:  Board@jcsk8.org

Tuan Luu:  tluu@jcsk8.org

JR Renteria: jrenteria@jcsk.org

Vickie Thornburgh: vthornburgh@jcsk8.org

Danielle Witten-Lehman: dwitten@jcsk8.org

 

Fiscal Implications:

None.

Contact Person/s: Melanie Nannizzi, Keith Mack

 

Agenda Item 8.

CURRICULUM AND INSTRUCTION

Subject:

No Items

 

Action Requested:

None.

 

Previous Staff/Board Action, Background Information and/or Statement of Need:

None.

 

Fiscal Implications:

None.

 

Contact Person/s:

Melanie Nannizzi

Agenda Item 9.

FACILITIES

Subject:

9.1 Facilities Improvement Committee Project Two Plans

Action Requested:

Approval.

Previous Staff/Board Action, Background Information and/or Statement of Need:

The Schematic Site and Building Plans for Project Two, our potential state bond projects, have been refined and updated by the FIC. The project includes:

  1. Six classrooms. Three of these classrooms are standard classrooms. One is a science room, one is kindergarten room and one is a relocatable music room. A relocatable was decided upon for the music room to reduce the budget and due to construction concerns at the site of the music room, which is the current location of the resource room.
  2. Remodeling an existing kindergarten room into a transitional kindergarten room with a restroom.
  3. A new hallway, speech room and two bathrooms where the staff room is currently.

The board is asked to approve these plans so we may submit them to the Division of the State Architect (DSA) for approval.

The link below lead to the overall site plan for Project Two:

https://drive.google.com/open?id=1QJQu4-7WEvUgJ5Rxblgi-ZHv6ngBUyel

The links below lead to individual building drawings:

https://drive.google.com/open?id=1gAhADF3eeWX9Z1TP5TJYHHL9E7X3l7vm

https://drive.google.com/open?id=1-JVQFODC2rYYmGRAk9D5dCykgjlmiCs4

https://drive.google.com/open?id=17ozTnjJiuP3Cq3yd2j550aNmUhq_2NGP

https://drive.google.com/open?id=16dmwV3blqFLXaHena4nLGqm0Nmogcvoh

https://drive.google.com/open?id=1EMJFfTFhy7q6UfGVlCWPlKgK61c4-rIh

Fiscal Implications:

To be determined.

Contact Person: Timothy Parisi, Melanie Nannizzi, John Moore

Agenda Item 10.

FUTURE AGENDA PLANNING

 

Subject:

10.1 Items for consideration for future agendas

 

Action Requested:

None.

 

Previous Staff/Board Action, Background Information and/or Statement of Need:

The Board may consider items for future Board meeting agendas. Board members or the public may suggest agenda items. The Board President and the Superintendent determine if an item is placed on the agenda based upon if it related to school district business and within the jurisdiction of the Board.

 

Fiscal Implications:

None.

 

Contact Person/s: Shari Lovett, Melanie Nannizzi, Timothy Parisi

 

Agenda Item 11.

FUTURE BOARD MEETINGS

 

Subject:

11.1 Monday, September 10, 2018, Monday, October 8, 2018; Monday, November 12, 2018

 

Action Requested:

None.

 

Previous Staff/Board Action, Background Information and/or Statement of Need:

At its annual organizational meeting in December, the Board scheduled its meetings for the 2018 calendar year. The Board may adjust this meeting schedule as needed.

 

Fiscal Implications:

None.

 

Contact Person/s: Shari Lovett, Melanie Nannizzi, Timothy Parisi